Maintaining Items Included on the Contract

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Maintaining Items Included on the Contract

You add the items to be included in a contract on the Debtors Contract File Update (Secondary) screen. You also use this screen to apply special sell prices to a contract item, or to apply discounts to an item or an entire product category.

To add and maintain the items that are going to be included on this debtor contract:

Open and complete the Debtors Contract File Update screen.

Refer to "Adding a New Debtor Contract".

If you want to:

add an item to the contract, select the Add button
insert an item, select the line below where you want the item inserted then select the Insert button
delete an item from the contract, select the item then select the Delete button
edit an item, double click on an item or select an item then press Enter.

If you selected to add, insert or edit an item, Micronet displays the Debtors Contract File Update (Secondary) screen.

Complete the following fields:

	Field	Value
	Line Type	Select the type of pricing you want to apply to the contract item. Options are: Item - Price and Discount – you want to set a specific sell price for the item in the contract and /or apply a discount Item - Discount Only – you want to set a discount to be calculated on the default sell price assigned to the customer for the item (i.e. the price setup in the Inventory master file) Category - Discount Only – you want to set a discount to be calculated on the default sell price assigned to the customer for an entire product category Category - Discount/Breaks (2.8 feature) – you want to set a discount percentage for each quantity break for an entire product category.
	Item Number	If you selected Item - Price and Discount or Item - Discount Only in the Line Type field, enter or select the item to which this contract pricing applies.
	Category	If you selected Category - Discount Only or Category - Discount/Breaks in the Line Type field, enter or select the ID of the category to which this contract pricing applies.
	Price Groups / Price Breaks	Enter the special prices and/or price breaks that apply. If you selected Item - Price and Discount in the Line Type field, enter the sell prices in the sell price break fields. When the contract is assigned to a customer, these prices display during sales invoicing. If you selected Category - Discount/Breaks in the Line Type field, enter the Disc% (discount percentage) that applies to each price break for the selected category. The pricing is determined by the price group the debtor belongs to and the discount percentage for the quantity supplied.
	GP%	Micronet displays the GP percentage for each price break based on the value in the Price Group 1 and Price Group 2 fields and the average cost of the item.
	Disc One-Ten	Enter any special discount percentage or amount that you want to apply. This allows you to break down your discounts into different areas in the General Ledger. These discounts can be modified before posting an invoice. These discounts override any default discounts setup in the discount matrix for this customer.
	Discount Type	Select the type of discount that you want to apply based on the discount amount entered in the Disc fields. Options are: Percentage Dollar Cents Per Packet Price % of Order.
	Prevent Disc Change	Select whether Micronet should prevent further discounts being applied to items with this contract price. Options are: No – allows further discounts to be applied Stop Discounts – prevents any further discounts from being applied Stop all Prices - prevents prices from being changed during invoicing. This setting also ensures any supplier rebates setup are not negated during invoicing. This setting applies throughout Micronet, including to invoices in the Distribution system and service billing jobs in Micronet Job Costing.

Technical Tip

Sell prices cannot be changed during the sales invoicing process when the Prevent Disc Change field is set to Stop all Prices. This setting also ensures that supplier rebates, if set up, are not negated during the sales invoicing process.

	Use Default Price	Select Yes to apply any different price entered above rather than the customer’s default pricing selection as setup in their Debtor master file. Select No if customer always uses the price 1-8 that their account is set to.
	Default Price	If you selected Yes in the previous field, select the default price that applies to this item for this contract.
	Default Order Qty	Enter the default quantity of this item for this customer.
	Use Supplier Rebate	Select Yes if supplier rebates apply to this item, or No if they don't.
	Supplier Number	If you selected Yes in the Use Supplier Rebate field, enter or select the ID of the item's supplier.
	Cost Price	If you selected Yes in the Use Supplier Rebate field, enter the cost price for the item.
	Discount	If you selected Yes in the Use Supplier Rebate field, enter the discount that applies to this item for this contract.
	Status	Select the status of the selected item(s). Options are: Normal - New/Quoted - Ignore - Micronet will not load this item into new sales invoices when loading order templates This is used in cases where the Auto Create option is run to automatically create contract items based on a customer's sales history and an item was incorrectly invoiced. In these cases, the item will consistently get added to the debtor contract. When running Auto Create, you enter a number of days to search the sales history to create the contracts. The incorrect item line will be removed off the contract when this number of days has passed. For more information, refer to "Edit - Auto Create". Delete at EOM - Micronet will delete the item at the end of month.

Select the Accept button.

Micronet redisplays the Debtors Contract File Update (Secondary) screen for you to add more products to the debtor contract.

Technical Tip

The Inquiry button provides access to the standard item inquiry functions. Refer to "Sales Desk Inquiries - Inventory".

When you have finished adding items to this debtor contract, select Cancel on the Debtors Contract File Update (Secondary) screen.

Micronet redisplays the main Debtors Contract File Update screen.

Select FILE | SAVE.

Technical Tip

2.8 Feature

Note that you cannot enter price breaks for items in sub-assembled product categories. Prices on sub-assembled items are determined by the total prices of the components, therefore when the quantity is changed, quantity price breaks do not apply.

If you have selected an item in a sub-assembled category, Micronet displays the following message when you try to save your price breaks: